Copyright: Microsoft Exchange Server Help  (c) 1999 Microsoft Corporation
Citation: (c) 1999 Microsoft Corporation


Exchange General

Use the Exchange General tab to configure basic e-mail attributes, including alias, mailbox size limit, forwarding address, and delivery restrictions. Home Server is not configurable.

  Home Server

  Alias

  Storage Limits

  Delivery Restrictions

  Delivery Options


Home Server

Displays the name of the Exchange computer where the user's mailbox resides.


Alias

Type an alternative version of the mailbox owner's name.  Aliases are used to identify recipients.


Storage Limits

Displays the Storage Limits dialog box where you can define storage limits for the mailbox. Storage limits include maximum mailbox size and deleted item retention.


Delivery Restrictions

Displays the Delivery Restrictions dialog box where you can set the maximum message size for outgoing and incoming messages and specify from which addresses this mailbox will accept messages.


Delivery Options

Displays the Delivery Options dialog box where you can enable delegate users to access the current user's mailbox, and you can specify a forwarding address for messages addressed to this mailbox.


Storage Limits

Use this dialog box to change mailbox storage limit size thresholds for issuing warnings and prohibitions and to control how long items deleted from the mailbox will be retained on the server. Deleted items can be recovered by the user prior to the expiration of the retention deadline.

  Storage Limits

  Deleted item retention


Storage Limits

Select the Use information store defaults check box to use the default storage limit settings for the Exchange private information store. Clear this check box to change storage limit size thresholds for issuing warnings and prohibitions. If you clear this check box, you can change the following settings:

•	Issue warning at (KB)
Select this check box, and then type a value, in kilobytes (KB), to specify the maximum amount of space that the mailbox can occupy before a warning message is sent.

•	Prohibit send at (KB)
Select this check box, and then type a value, in kilobytes (KB), to specify the maximum amount of space that a mailbox can occupy before the system prevents the owner of the mailbox from sending more messages.

•	Prohibit send and receive at (KB)
Select this check box, and then type a value, in kilobytes (KB), to specify the maximum amount of space that a mailbox can occupy before the system prevents the owner of a mailbox from sending or receiving more messages. The value you specify for this option should be greater than the value you set for Prohibit send.


Deleted item retention

Use these settings to control how long items deleted from the mailbox will be retained on the server. Deleted items can be recovered by the user prior to the expiration of the retention deadline.

•	Use retention time defaults
Check this box to use the default limit settings in the Exchange private information store. Click to clear this check box to override the private information store storage limit. If you clear this check box, you can change the number of days to retain items and specify how to handle items that have not been backed up.

•	Delete after (days)
Type the number of days that deleted items in the information store are retained before they are permanently deleted.

•	Permanently delete items that have not been backed up
Select this check box to permanently delete all items scheduled for deletion regardless of whether they have been backed up. Click to clear this check box to prevent deletion of items that have not been backed up.


Delivery Restrictions

Displays the Delivery Restrictions dialog box where you can set the maximum message size for outgoing and incoming messages and specify from which addresses this mailbox will accept messages.

  Outgoing message size

  Incoming message size

  Message restrictions


Outgoing message size

•	Click No limit to place no limit on the size of outgoing messages.

•	Click Maximum KB, and then type a number to specify the maximum size, in kilobytes (KB), allowed for outgoing messages.


Incoming message size

•	Click No limit to place no limit on the size of incoming messages.

•	Click Maximum (KB), and then type a number to specify the maximum size, in kilobytes (KB), allowed for incoming messages.


Message restrictions

Use this dialog box to specify addresses from which this user will or will not accept messages. All rejected messages are returned to the originator.

•	From everyone

Select this option to allow this user to accept messages from any sender.

•	Only from

This option causes the user to accept messages only from specific senders. Use the Add and Remove buttons to modify the list of senders from whom messages will be accepted.

•	From everyone except

Select this option to create a list of all senders from whom this user will not accept messages. To modify the list, use the Add and Remove buttons.


Delivery Options

Use this dialog box to allow one or more delegate users to access the current user's mailbox and manage and send messages on the current user's behalf. You can also specify a forwarding address for messages addressed to this mailbox.

  Delegates

  Forwarding address


Delegates

Displays the users who have permission to access the current user's mailbox and permission to manage and send messages on the current user's behalf. Use the Add and Remove buttons to modify the list of delegates.

Note  Each user you select as a delegate must be enabled to act as a delegate. To do this, make sure that Advanced View is selected on the View menu in Microsoft Management Console. Then open the Properties dialog box for the user who will be a delegate. On the Exchange Advanced tab, click Protocol Settings, and then select IMAP4. Click Settings, clear the Use protocol defaults check box, and then select the User has permissions to other mailboxes check box on the IMAP4 Protocol Details dialog box.


Forwarding address

You can designate or disable a forwarding address. Click Modify and then select a user to receive the forwarded messages. If you want forwarded messages to be delivered to both the forwarding address and the mailbox, select the Deliver messages to both forwarding address and mailbox check box.


E-Mail Addresses

Use the E-Mail Addresses tab to configure multiple e-mail addresses to enable users on foreign systems to send messages to the current recipient. Templates for the most common types of e-mail addresses are supplied.

Note  Two replication cycles may be required before attributes will appear on the Exchange tabs of a replicated Windows 2000 object.

  Set As Default Reply Address

  New

  Edit

  Remove


Set As Default Reply Address

Designates the selected address as the default reply address when there is more than one address of the same type. When a user receives e-mail messages from this recipient and clicks Reply, this address is used.


New

Opens the New E-mail Address dialog box, which enables you to create one of several different types of e-mail addresses.


Edit

Allows you to modify the currently selected e-mail address.


Remove

Deletes the currently selected e-mail address.


New E-Mail Address

Use this dialog box to create a new e-mail address for the current recipient. Templates for the most common types of e-mail addresses are supplied. Use the Custom Address template to create an address for which a specific template is not supplied.

Select the type of e-mail address you want to create, and then click OK.


Custom Address Properties

Use this dialog box to specify an e-mail address to enable users on a foreign system to send e-mail to the current recipient.  Be sure the address conforms to the syntax required by the foreign system. Enter a description of the type of e-mail address you've created.

  E-mail Address

  E-mail Type


E-mail Address

Specify the e-mail address for the current recipient. Be sure the address conforms to the syntax required by the foreign system.


E-mail Type

Enter the type of e-mail address you entered in the E-Mail Address box.


ccMail Address Properties
cc:Mail Address Properties

Use this dialog box to create a cc:Mail e-mail address to enable users with cc:Mail to send messages to the current recipient.

•	Mailbox. Type the name of the recipient's mailbox.

•	Post office. Type the name of the recipient's post office.


X.400 Address General Properties

Use the General tab to specify the following X.400 address properties for the current recipient:

•	Given Name (g). The recipient's first name.

•	Surname (s). The recipient's last name.

•	Initials (i). The recipient's initials.

•	Generation Qualifier (q). The appropriate generation qualifier (for example, III or Sr.).

•	Common Name (cn). The common name of the recipient.

•	Organization (o). The organization name.

•	Org. Units 1 - 4. The names of more specific categories within the organization.

•	PRMD (p). The private management domain name, which is the name of your company as specified by the X.400 service carrier.

•	ADMD (a). The administrative management domain name, which is the name of your X.400 service carrier.

•	Country (c). The name of the recipient's country.


 X.400 Address Advanced Properties

Use the Advanced tab to specify the following X.400 address properties for the current recipient:

•	Type. The type of custom attribute (for example, FAX), in 1 through 8 characters.

•	Value. The value of the custom attribute (for example, 1-800-555-1212), in 1 through 128 characters.

•	User Agent Numeric ID (n-id). A recipient identification number in 1 through 32 characters.

•	X.121 Address (x.121). The recipient's x.121 address in 1 through 16 digits.

•	Terminal Type (t-ty). The type of terminal used to receive messages.

•	Terminal Identifier (t-id). The terminal identifier used to receive messages.


Microsoft Mail Address Properties

Use this dialog box to create a Microsoft Mail e-mail address to enable users on a Microsoft Mail for PC Networks system to send messages to the current recipient.

•	Network Name. Type the name of the recipient's network.

•	Postoffice Name. Type the name of the recipient's postoffice.

•	Mailbox Name. Type the name of the recipient's mailbox.


Internet Address Properties

Use this dialog box to create an Internet address to enable users on a foreign system to send messages to the current recipient over the Internet.

E-mail Address

Enter a Simple Mail Transfer Protocol (SMTP) e-mail address for the current recipient's Internet address.


Exchange Advanced (User)

Use the Exchange Advanced tab to configure advanced e-mail attributes, including Exchange Custom Attributes and other advanced properties.

  Simple display name

  Outlook Web Access server

  Hide from Exchange Address Book

  Downgrade high priority mail bound for X.400 Book

  Internet Location Service

  Protocol Settings

  Custom Attributes


Simple display name

If the display name contains non-ANSI characters, such as kanji, which cannot be interpreted by some systems, you can specify a simple display name. The simple display name is used by systems that cannot interpret all of the characters in a normal display name.


Internet Location Service

Internet Locator Server (ILS) gives Internet service providers and Web site managers the ability to increase communication between people visiting a Web site. ILS stores information about each person, including their IP address, making it easy for people who are online at your site to find each other.

•	Server. Type the  ILS server to which the user is connected.

•	Account. Type the user's account name.


Protocol Settings

Opens the Protocols dialog box where you can view and change Protocol specific settings.


Hide from Exchange Address Book

Select this option if you do not want this recipient to appear in the Exchange Address Book.


Downgrade high priority mail bound for X.400

Select to automatically downgrade messages that are set for high priority delivery and bound for an X.400-type address. The downgrade causes the outbound messages to conform to original 1984 X.400 conventions. Clear this check box to disable the downgrade feature and follow more advanced e-mail conventions.


Use MAPI rich-text format

Rich text in messages retains character formatting such as bold, color, and italic. If rich-text format is enabled, messages that are retrieved by the POP3 client contain MAPI rich-text format information as attachments to the messages. POP3 clients, such as the Microsoft Internet Mail Provider, that understand rich-text format use the information to display a rich-text representation of the message.


Outlook Web Access server name

Sets and displays the name of the Internet Information Server computer through which this mailbox may be accessed using Outlook Web Access. (The HTTP protocol in Protocol Settings must also be enabled for this mailbox).

If an Outlook Web Access server name is specified, users can use a POP3 or IMAP4 client for e-mail, and a Web browser for calendaring and custom form retrieval. Meeting requests and custom forms are received in a user's Inbox as messages containing a URL that displays the meeting request or custom form in the default Web browser.

If a server name is not specified for an individual mailbox, the Outlook Web Access server name specified in the private information store General tab is used by default. If a server name is not specified for individual mailboxes or the private information store, a message containing a URL will not be sent for meeting requests or custom forms.

Note  The Outlook Web Access server is typically different from the Exchange computer containing the POP3 or IMAP4 user's mailbox.


Custom Attributes

Use the Custom Attributes dialog box to enter a value to be stored in the currently selected custom attribute field.


Exchange Custom Attributes

This dialog box contains 15 unique custom attribute fields that you can use to track information about the recipients in your site.

  Attribute

  Value

  Edit


Attribute

Displays the names of the custom attribute fields.

Custom Attribute field names can be changed using the DS Site Configuration object Custom Attributes tab in the Exchange Server Administrator program (or through a similar mechanism in Windows 2000).


Value

Displays the value currently stored in each Custom Attribute field.


Edit

Opens the Custom Attributes dialog box where you can enter a value to be stored in the currently selected custom attribute field.


Custom Attributes

Use the Custom Attributes dialog box to enter a value to be stored in the currently selected custom attribute field.


Protocols

Use this dialog box to view and change protocol settings for this mailbox.

  Protocol

  Settings


Protocol

Displays the protocols that can be used by this mailbox.


Settings

Displays the <protocol name> Protocol Details dialog box where you can view and change specific settings for the currently selected protocol.


HTTP Protocol Details

The Hypertext Transfer Protocol (HTTP), allows a user to access data on an Exchange computer using an Internet browser. From a UNIX, Macintosh, or Microsoft Windows-based computer connected to the Internet, a user can view any public folder or mailbox on an Exchange computer.

Outlook Web Access works with a user's Web browser and Internet Information Server (IIS) to provide a client interface to an Exchange mailbox. Outlook Web Access extends the messaging capabilities of Exchange to the World Wide Web.

Use this dialog box to enable or disable the HTTP protocol for the current recipient.

  Enable for mailbox


Enable for mailbox

Select this option to allow client access to this mailbox using a Web browser.

Note  An Outlook Web Access server name must be specified on the Exchange Advanced tab.


IMAP4 Protocol Details

Internet Message Access Protocol, Version 4 revision 1 (IMAP4) enables users with any IMAP4 client (that is compliant with RFC 2060) to access e-mail in their Exchange mailbox. It can also be used to read and post messages to public folders or to access another user's mailbox that they have been granted access to.

Use this dialog box to enable or disable the IMAP4 protocol for the current recipient. You can use either the protocol default settings or specify alternate settings.

  Enable for mailbox

  Use protocol defaults

  MIME encoding

  Default character set

  Use Microsoft Exchange rich text format

  Include all public folders when a folder list is requested

  Enable fast message retrieval

  User has permissions to other private mailboxes


Enable for mailbox

Select this option to allow clients using this protocol to access the current recipient.


Use protocol defaults

Select to use the default settings for this protocol.


MIME encoding

Text and attachments are encoded using Multipurpose Internet Mail Extensions (MIME). MIME is the standard for exchanging multimedia messages on the Internet. If a MIME message is delivered to an e-mail client that does not support MIME, the text and attachments may not be usable.

Provide message body as plain text
A message body generated in MIME plain text. If Provide Message body as HTML is also selected, Exchange provides both HTML and plain text in a MIME multi-part alternative message.

Provide message body as HTML
A MIME message body part in HTML is generated. If Provide Message body as plain text is also selected, Exchange provides both HTML and plain text in a MIME multi-part alternative message.


UUEncode

Renders the message body as text with any attachments encoded by the UUEncode method, which is commonly used in the UNIX operating system to encode 8-bit data transmitted on the Internet. This is the default.

Use BinHex for Macintosh
Renders the message body as text with any attachments encoded by the BinHex method, a common method used in the Macintosh operating system to encode 8-bit data transmitted on the Internet.


Default character set

Specifies the character set that is used when generating MIME and non-MIME messages that originate from Exchange. The default character set varies according to the language installed on the server.


Use Microsoft Exchange rich-text format

Rich text in messages retains character formatting such as bold, color, and italic. If rich-text format is enabled, messages that are retrieved by IMAP4 and POP3 clients contain Exchange rich-text format information as attachments to the messages. IMAP4 and POP3 clients, such as the Microsoft Internet Mail Provider, that understand rich-text format use the information to display a rich-text representation of the message.


Include all public folders when a folder list is requested

Some Internet Message Access Protocol, Version 4rev1 (IMAP4) clients exhibit poor performance when listing a large number of public folders. By default, Exchange enables public folders to be listed for all clients. Clear the Include all public folders when a folder list is requested check box to disable listing public folders. Disabling this option prevents listing public folders in response to the IMAP4 LIST "" * command and improves performance for clients that have problems listing public folders.


Enable fast message retrieval

Some Internet Message Access Protocol, Version 4rev1 (IMAP4) clients require Exchange to report exact message sizes. By default, Exchange increases the speed of message retrieval by approximating message sizes. Clear the check box to disable fast message retrieval to support e-mail clients that require the reporting of exact message sizes.


User has permissions to other private mailboxes

Select to allow the current user to act as a delegate.

A delegate is a recipient who has authority to manage e-mail, and send and receive messages on behalf of another user. For example, a sales manager can make an administrative assistant a delegate so that standard messages can be sent in response to product questions. Because the administrative assistant is a delegate, it appears as if the manager sent the message.

This permission must be granted by the other user in the user's e-mail client or by the administrator in the Delivery Options dialog box on the Exchange tab of the other user's Mailbox tabs.


NNTP Protocol Details

Network News Transfer Protocol (NNTP) allows clients to read and post Internet news articles in public folders.

Use this dialog box to enable or disable the NNTP protocol for the current recipient. You can use either the protocol default settings or specify alternate settings.

  Enable for mailbox

  Use protocol defaults

  MIME encoding

  UUEncode


POP3 Protocol Details

Post Office Protocol version 3 (POP3) enables users with POP3 clients to retrieve messages from their Inbox. Any third-party e-mail client that supports POP3 can be used to connect to an Exchange server and access messages. To send outgoing messages from Exchange, POP3 clients can use the Internet Mail Service or any other Simple Mail Transfer Protocol (SMTP) server.

Use this dialog box to enable or disable the POP3 protocol for the current recipient. You can use either the protocol default settings or specify alternate settings.

  Enable for mailbox

  Use protocol defaults

  MIME encoding

  UUEncode

  Default character set

  Use Microsoft Exchange rich text format


Exchange General

Use the Exchange General tab to configure message size limit and delivery restrictions.

  Alias

  E-Mail

  Modify

  Message size

  Message restrictions


Alias

Displays the alias of the selected group. An alias is an alternate representation of an e-mail address.


E-mail

Displays the target e-mail address for the Contact that corresponds to the Alias.  Click Modify to edit the address or create a new one.


Modify

There are two options to modify an e-mail address:

•	Modify existing e-mail address. Select this option to change the Internet address for the current recipient.

•	Create new e-mail address. Select this option to open the New E-mail Address dialog box to select an address type and then create the address.


Message size

Indicate the size of messages to be sent to this contact. Click No Limit to allow messages of any size to be sent, or click Maximum (KB), and type a value in kilobytes (KB) that represents the largest message that can be sent to the contact.

Large messages can adversely impact performance.


Message restrictions

Use this dialog box to specify addresses from which this contact will or will not accept messages. All rejected messages are returned to the originator.

From everyone. Select this option to allow this contact to accept messages from any sender.

Only from. This option causes the contact to accept messages only from specific senders. Use the Add and Remove buttons to modify the list of senders from whom messages will be accepted.

From everyone except. Select this option to create a list of all senders from whom this contact will not accept messages. To modify the list use the Add and Remove buttons.


E-Mail Addresses (Contact)
E-Mail Addresses

Use the E-Mail Addresses tab to configure multiple e-mail addresses to enable users on foreign systems to send messages to the current recipient.  Templates for the most common types of e-mail addresses are supplied.

  Set As Default Reply Address

  New

  Edit

  Remove


Exchange Advanced (Contact)

Use the Exchange Advanced tab to configure advanced e-mail attributes, including Exchange Custom Attributes and other miscellaneous advanced properties.

  Simple display name

  Hide from Exchange Address Book

  Use MAPI rich-text format

  Internet Location Service

  Protocol Settings

  Custom Attributes


Exchange General (Group)

Use the Exchange General tab to configure message size limit and delivery restrictions.

  Alias

  Message size

  Message restrictions


Alias

Displays the alias of the selected group. An alias is an alternate representation of an e-mail address.


Message size

Indicate the size of messages to be sent to this group. Select No Limit to allow messages of any size to be sent, or select Maximum (KB), and type a value in kilobytes (KB) that represents the largest message that can be sent to the group.

Large messages sent to large groups can adversely impact performance.


Message restrictions

Use this dialog box to specify addresses from which this group will or will not accept messages. All rejected messages are returned to the originator.

From everyone. Select this option to allow this group to accept messages from any sender.

Only from. This option causes the group to accept messages only from specific senders. Use the Add and Remove buttons to modify the list of senders from whom messages will be accepted.

From everyone except. Select this option to create a list of all senders from whom this group will not accept messages. To modify the list use the Add and Remove buttons.


E-Mail Addresses (Group)

Use the E-Mail Addresses tab to configure multiple e-mail addresses to enable users on foreign systems to send messages to the current recipient.  Templates for the most common types of e-mail addresses are supplied.

  Set As Default Reply Address

  New Button

  Edit Button

  Remove Button


Exchange Advanced (Group)

Use the Exchange Advanced tab to configure advanced e-mail attributes, including Exchange Custom Attributes and other miscellaneous advanced properties.

  Simple display name

  Custom Attributes

  Expansion server

  Privacy protection


Expansion server

Select the server in your site where the e-mail distribution list for this group will always be expanded. When a user in your site sends a message to a distribution list, Exchange must expand the list, resolve the names of all recipients in the list, and determine the most efficient routing for the message. For large distribution lists, expansion can be processor-intensive. You can force the distribution list to be expanded on a specific server (for example, a server with a more powerful processor, or one that handles less messaging traffic) by specifying an expansion server.


Privacy protection

The following options can be used to protect the anonymity of the group and its membership:

•	Hide group from Exchange Address Book

Select this option if you do not want this group to appear in the Address Book.

•	Hide membership from Exchange Address Book

Select this option if you do not want the members of this group to appear in the Address Book.

•	Send delivery reports to group owner

Select this option to send notification reports to the group owner when a message sent to the group's distribution list has requested delivery notification or is undeliverable.

•	Send delivery reports to message originator

Select this option to send notification reports to the message originator that indicate the delivery status for each member of the group when a message sent to the group's distribution list has requested delivery notification or is undeliverable. When this option is not selected, the message originator receives reports from the list itself, not notification for each member.

•	Send out-of-office messages to originator

Select this option to respond with an out-of-office message for any registered user who is a member of the group.


Create New Object User
Create New Object (User)

Use this dialog box to create a mailbox for the new user object you are creating, and if so, which Exchange computer will be the home server for the new mailbox.

  Create an Exchange mailbox

  Alias

  Server


Create an Exchange mailbox

Select this option to create a mailbox-enabled user. A mailbox-enabled user has an e-mail address and a mailbox to both send and receive messages.


Alias

Type the user's alias. An alias is an alternate representation of the user's e-mail address.


Server

The server name of the Exchange computer where the user's mailbox will reside.


Create New Object Contact
Create New Object (Contact)

Use this dialog box to create an Exchange address for the contact you are creating, and if so, specify the alias and type of e-mail address.

  Create an Exchange e-mail address

  Alias

  E-mail

  Target Address


Create an Exchange e-mail address

Select this option to create a mail-enabled contact. A mail-enabled contact has an e-mail address only and can send messages but not receive them.


Alias

Type the contact's alias. An alias is an alternate representation of the user's e-mail address.


E-mail

The type of e-mail address (custom, X.400, Microsoft Mail, or SMTP).


Target Address

Select to change the type of e-mail address (custom, X.400, Microsoft Mail, SMTP).  Once you have selected the type of address,  specific information will be required to configure its attributes.


Create New Object Group
Create New Object (Group)

Use this dialog box to create an Exchange address for the group you are creating, and if so, verify the alias for the group.

  Create an Exchange e-mail address

  Alias


Create an Exchange e-mail address

Select this option to create a mail-enabled group. A mail-enabled group has an e-mail address but no mailbox. It can receive mail, but must connect to a third party application to send messages.


Alias

Type the contact's alias. An alias is an alternate representation of the user's e-mail address.


Add Exchange Mailbox

Use this dialog box to create a mailbox for the currently selected user. The new mailbox will be created on the Exchange computer specified in Server.

  Alias

  Server


Alias

The user's alias. An alias is an alternate representation of the e-mail address.


Server

The name of the Exchange computer where the user's mailbox will reside.


Enable Exchange Mail

Use this dialog box to enable mail for the currently selected user or contact. Verify the alias and set the e-mail address. Use Modify to change the e-mail address.

  Alias

  E-mail

  Modify


Alias

The user's alias. An alias is an alternate representation of the e-mail address.


E-mail

The type of e-mail address (custom, X.400, Microsoft Mail, or SMTP).


Modify

Select to change the type of e-mail address (custom, X.400, Microsoft Mail, SMTP).


Enable Exchange Mail (Group)

Use this dialog box to enable mail for the currently selected group. Verify the alias and set the e-mail address.

  Alias